Receiving Customer Payments: Your Options

May 2017 QuickBooks® Newsletter

QBC newsletter logoIt’s one of your more pleasant tasks as a QuickBooks user: receiving payments from customers. Here’s how it works.

QuickBooks was designed to make your daily accounting tasks easier, faster, and more accurate. If you’ve been using the software for a while, you’ve probably found that to be true. Some chores, of course, aren’t so enjoyable. Like paying bills. Reconciling your bank account. Or anything else that has the potential to reduce the balance in your checking accounts.

The process of receiving customer payments is one of your more enjoyable responsibilities. You supplied a product or service that someone liked and purchased, and you’re getting the money due you.

Depending on the situation, you’ll use one of multiple methods to record customer payments. Here’s a look at some of your options. Continue reading

Getting to Know QuickBooks Online Reports

May 2017 QuickBooks® Online Newsletter

QBO-logoThey’re one of the rewards you get for your conscientious accounting work: reports. Are you using them to make better business decisions?

 

What do you see when you log on to QuickBooks Online? Your most important business numbers represented by real-time charts. Profit and loss. Income and expenses. Sales. And all of your account balances.

This is a great way to start your workday. You know where you stand financially, and you know what areas of your company file need attention, fast.

However, QuickBooks Online’s home page only tells part of the story. Continue reading

Are You Memorizing Transactions? Should You Be?

April 2017 QuickBooks® Newsletter

QBC newsletter logoYou know that QuickBooks saves a lot of time. But have you explored how it does so by memorizing transactions?

Your accounting work involves a lot of repetition. You send invoices. Pay bills. Create purchase orders. Generate payroll checks and submit payroll taxes.

Some of the time, you only fill out those transaction forms once. You might be doing a one-time purchase, like paying for some new office furniture. Other times, though, you’re paying or charging the same companies or individuals on a regular basis.

QuickBooks contains a shortcut to those recurring tasks, called Memorized Transactions. You can save the details that remain the same every time, and use that template every time the bill or invoice is due, which can save a lot of time and improve accuracy. Here’s how it works. Continue reading

Need to Set Up Users in QuickBooks Online?

April 2017 QuickBooks® Online Newsletter

QBO-logoYour employees probably don’t need access to every corner of QuickBooks Online. Here’s how to set limits.

One of the best attributes of QuickBooks Online is that multiple users can access it without having software installed on their PCs. No more paying up front for a boxed copy that you’ll store on your hard drive. You just pay a monthly subscription fee.

Unless you assign specific access rights to your users, though, they’ll be able to see and do everything that you see and do on the site. You undoubtedly trust your employees or you wouldn’t have hired them, but it’s just good business practice to restrict individuals to their specific work areas. You probably did the same thing if you ever ran a manual accounting system.

QuickBooks Online makes this easy. Once you’ve set up individuals for a specific set of screen permissions, that’s all they’ll see when they log in with their user names and passwords. Here’s how it works. Continue reading

Setting Up Users in QuickBooks

March 2017 QuickBooks® Newsletter

QBC newsletter logoIf you plan to have multiple employees using QuickBooks, you can limit their access to specific areas.

Controlling access to your QuickBooks company file is easy when you’re a one-person accounting department. You simply use one password to protect your data.

However, when you add new employees to the mix, do you want them to have access to absolutely everything in QuickBooks? Probably not. You have confidence in your employees or you wouldn’t have hired them, but this isn’t solely a matter of trust. It’s just good business practice to restrict individuals to specific areas and responsibilities–no matter what the application.

That’s why QuickBooks has built-in tools to help you limit activity. Here’s how it works. Continue reading