How to Keep Your QuickBooks Data Safe

June 2017 QuickBooks® Newsletter

QBC newsletter logoYou work hard to make sure your QuickBooks data is accurate. Make sure it’s safe, too.

Your QuickBooks company file contains some of the most sensitive information on your computer. You may have customers’ credit card numbers and employees’ Social Security numbers. An intruder who captured all that data could create tremendous problems for you and a lot of other people.

That’s probably the worst-case scenario. But other situations could also spell disaster for your business, which involve losing your company data through fraud, hacking, or simple technical failures.

We can’t overstate the vital importance of protecting your QuickBooks company file, especially your customer and payroll information. Whether someone steals it or it’s inaccessible for another reason, it’s gone. Keeping your business going after such a loss would be very difficult – maybe even impossible.

Here’s what we suggest to prevent that. Continue reading

Recording Simple Expenses in QuickBooks Online

June 2017 QuickBooks® Online Newsletter

QBO-logoTracking even the little expenses is important.

How does most of the money you owe individuals and companies get disbursed? Do you print checks, or write them by hand? Use credit cards? Pay online through your bank’s website?

Keeping track of your outgoing funds can be challenging, since there are so many ways to complete those transactions. But it’s important that all expenses are recorded correctly and consistently, to keep your company file accurate. In addition, so many of your expenses are tax-deductible. You don’t want to miss any of them.

But when do you enter and pay bills using QuickBooks Online bill-paying screens? In what situations would you use a purchase order? Why would you record a purchase on the dedicated expense screen? Continue reading

Receiving Customer Payments: Your Options

May 2017 QuickBooks® Newsletter

QBC newsletter logoIt’s one of your more pleasant tasks as a QuickBooks user: receiving payments from customers. Here’s how it works.

QuickBooks was designed to make your daily accounting tasks easier, faster, and more accurate. If you’ve been using the software for a while, you’ve probably found that to be true. Some chores, of course, aren’t so enjoyable. Like paying bills. Reconciling your bank account. Or anything else that has the potential to reduce the balance in your checking accounts.

The process of receiving customer payments is one of your more enjoyable responsibilities. You supplied a product or service that someone liked and purchased, and you’re getting the money due you.

Depending on the situation, you’ll use one of multiple methods to record customer payments. Here’s a look at some of your options. Continue reading

Getting to Know QuickBooks Online Reports

May 2017 QuickBooks® Online Newsletter

QBO-logoThey’re one of the rewards you get for your conscientious accounting work: reports. Are you using them to make better business decisions?

 

What do you see when you log on to QuickBooks Online? Your most important business numbers represented by real-time charts. Profit and loss. Income and expenses. Sales. And all of your account balances.

This is a great way to start your workday. You know where you stand financially, and you know what areas of your company file need attention, fast.

However, QuickBooks Online’s home page only tells part of the story. Continue reading

Are You Memorizing Transactions? Should You Be?

April 2017 QuickBooks® Newsletter

QBC newsletter logoYou know that QuickBooks saves a lot of time. But have you explored how it does so by memorizing transactions?

Your accounting work involves a lot of repetition. You send invoices. Pay bills. Create purchase orders. Generate payroll checks and submit payroll taxes.

Some of the time, you only fill out those transaction forms once. You might be doing a one-time purchase, like paying for some new office furniture. Other times, though, you’re paying or charging the same companies or individuals on a regular basis.

QuickBooks contains a shortcut to those recurring tasks, called Memorized Transactions. You can save the details that remain the same every time, and use that template every time the bill or invoice is due, which can save a lot of time and improve accuracy. Here’s how it works. Continue reading