March 2017 QuickBooks® Newsletter
If you plan to have multiple employees using QuickBooks, you can limit their access to specific areas.
Controlling access to your QuickBooks company file is easy when you’re a one-person accounting department. You simply use one password to protect your data.
However, when you add new employees to the mix, do you want them to have access to absolutely everything in QuickBooks? Probably not. You have confidence in your employees or you wouldn’t have hired them, but this isn’t solely a matter of trust. It’s just good business practice to restrict individuals to specific areas and responsibilities–no matter what the application.
That’s why QuickBooks has built-in tools to help you limit activity. Here’s how it works. Continue reading
March 2017 QuickBooks® Online Newsletter
Whether you’re just launching a business or you’re going online with an existing company, take some time to get acquainted with QuickBooks Online.
Your first hour with any web-based application is probably spent exploring and clicking buttons, links and other navigation tools to get the lay of the land.
QuickBooks Online should be no different. In fact, it’s even more important to take it slow when you’re using an accounting solution. If you start entering data without understanding how everything works together, you may make mistakes early on that will be difficult to undo down the road. Continue reading
by Nicole Dragon, staff accountant
QuickBooks Online Tip: QuickBooks Online homepage
Have you ever actually noticed what is on the homepage when you login to QuickBooks Online? Most of us login and immediately race the cursor to the toolbars or icons to get where we need to go. Try taking a few minutes to peruse what information is easily accessible from the homepage. The top row alone offers interactive graphs displaying profit and loss and expenses. Simply clicking on the P & L bar graph brings you to your report. The expense pie chart provides an instant visual of which expenses are eating your budget and a single click can provide more details specific to each expense. While the information available on your homepage cannot be customized yet, there is a drop down in the corner of each box to easily edit the time period. Also, be sure to remember the privacy switch to the right of your company logo on the homepage for when you are working in public places!
QuickBooks Desktop Tip: Shortcuts to save time
Everyone enjoys learning shortcuts and easy ways to save time manipulating software. Here are two simple tricks to save a few clicks in QuickBooks:
- Escape! Instead of finding the small “x” in the corner of the screen, hit the escape button to close whatever report or list you are looking at.
- Also, try customizing the Run Favorite Reports option on the far left of your screen. It is quite useful for when you realize you used the previous tip too soon and still need that report. You can add or remove reports for easy access to eliminate having to find the icon at the top of the screen and drill down to what you need.
Have a QuickBooks question? Call one of our talented QuickBooks ProAdvisors.
February 2017 QuickBooks® Online Newsletter
QBO’s tools are generic enough that myriad businesses can use it. But custom fields and classes help you shape it to meet your specific needs.
Small business accounting is not a one-size-fits-all proposition. Your company is unique in that sense; you have your own customers and products, vendors and services. Your requirements for your accounting application—what it must do and how it does that—is unlike anyone else’s.
QuickBooks Online contains a standard set of features that can accommodate a broad cross-section of the millions of small businesses in the U.S. It also offers customization options that you can use to make it your own. Two of these are custom fields and classes. Continue reading
February 2017 QuickBooks® Newsletter
Before you start entering data, make sure QuickBooks is set up appropriately for your company.
QuickBooks was designed to serve the needs of millions of small businesses. To do that, it had to include the tools and processes suitable for a wide variety of companies. But Intuit recognized that every organization is unique, so your copy of QuickBooks can be customized in ways that make it work best for you.
You could just dive in and start adding records and transactions. But we recommend you do some setup first. If you don’t, you may run into some issues later, such as finding that some features you need haven’t been turned on, for example, or that QuickBooks is simply not doing some things the way you do. The good news is that you can change many of these. Continue reading